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WAGE Privacy Notice

Last updated: 01.01.2026

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The Welsh Association for Gastroenterology & Endoscopy (“WAGE”, “we”, “us”, “our”) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains what information we collect, how we use it, and your rights in relation to it.

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1. Information We Collect

We may collect both personal and non-personal information from you in various ways, including when you visit our website, register for an event, sign up for newsletters, or contact us.

1.1. Information you provide to us:
When you register for an event, subscribe to our newsletter, purchase membership, or contact us directly via a form or email, you may provide personal information such as your name, email address, phone number, postal address, payment details, and communication preferences.

1.2. Information we collect automatically:
When you use our website, we may automatically collect technical data including your IP address, browser type, device information, operating system, referral pages, and browsing behaviour. We also use cookies and analytics tools to understand how visitors interact with our site and to improve functionality.

1.3. Information from other sources:
We may receive information about you from trusted third parties such as payment processors, analytics providers, and marketing partners. This helps us verify transactions, prevent fraud, and improve our services.

 

2. How We Use Your Information

We use your information to operate effectively, communicate with you, and deliver services related to WAGE.

We use the information we collect to:

  • Respond to enquiries and provide our services.

  • Manage event registrations, payments, and communications.

  • Improve our website’s performance and user experience.

  • Send updates or marketing communications (only where you’ve opted in).

  • Comply with legal and regulatory obligations.

We may also contact you to notify you about your account, resolve disputes, collect fees, or gather feedback through surveys. These communications may be made by email or telephone.

We also use aggregated and anonymised data to analyse performance, improve our services, and better understand the needs of our members and visitors.

 

3. Cookies and Analytics

We use cookies to understand how our website is used and to enhance user experience. Cookies are small files stored on your device that help us remember preferences and track activity.

You can manage your cookie settings at any time through your browser or our Cookie Policy. Please note that disabling cookies may limit some website functionality.

We also use tools such as Google Analytics to collect statistical information about website traffic and usage. This helps us improve content, layout, and navigation.

 

4. Sharing Your Data

We only share data where necessary to operate our services.

We may share your information with:

  • Wix.com (our website host and platform provider).

  • Payment processors and financial institutions for secure transactions.

  • Analytics and marketing partners to help us understand and improve our website.

Wix stores your data securely on servers protected by firewalls and complies with international privacy and data protection regulations.

All direct payment gateways offered by Wix and used by WAGE adhere to PCI-DSS standards, ensuring the secure handling of credit card information.

We never sell or rent your personal data to third parties.

 

5. Data Retention

We retain personal information only for as long as necessary to fulfil the purposes outlined in this Privacy Policy, including legal and reporting requirements.

If you wish to have your information deleted, please contact us at admin@wage.org.uk.

 

6. Security

Wix implements industry-standard security measures to protect your data, including secure HTTPS access, encryption of sensitive information, and ongoing monitoring for vulnerabilities.

While we take appropriate precautions, no method of transmission over the internet is completely secure. We encourage you to use strong passwords and avoid sharing sensitive information over unsecured channels.

 

7. Your Rights

Under the UK General Data Protection Regulation (GDPR), you have the right to:

  • Access the personal data we hold about you.

  • Request correction or deletion of your data.

  • Withdraw consent for processing at any time.

  • Lodge a complaint with the Information Commissioner’s Office (ICO).

To exercise any of these rights, please contact us at admin@wage.org.uk.

 

8. Updates to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements.

Changes take effect immediately upon posting on our website. If significant updates are made, we will post a clear notice on our website or contact you directly.

 

9. Contact Us

If you have any questions or concerns about this Privacy Policy or how your data is handled, please contact us at:

Email: admin@wage.org.uk
Website: www.wage.org.uk

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